nonprofit communications retainers

Do-It-For-You Marketing Support

Ongoing communications support for nonprofits that need a trusted partner to plan, create, and deliver the work consistently.

Explore Support Options

At Ruby Brick, we help nonprofit teams stay visible, strategic, and organized without the burden of hiring a full in-house communications department. Our ongoing support combines strategy, writing, design, project management, and execution so your team can keep moving without dropping the ball.

Three Levels of Support

One Experienced Team

Clear Monthly Priorities

No Guesswork

Why Nonprofits Choose Ruby Brick

Hiring one full-time communicator rarely covers everything an organization actually needs. Most teams need strategy, writing, editing, design, coordination, execution, reporting and quality control. That requires more than just one person trying to do it all.

Ruby Brick gives your organization access to a team with complementary strengths, without the overhead of building that team in-house. You get senior-level thinking, hands-on execution, and a clear system for keeping communications moving.

That means:

  • experienced strategic guidance
  • stronger execution across channels
  • more continuity over time
  • fewer internal bottlenecks
  • less dependency on a single staff role
  • clearer priorities and better follow-through

Choose Your Right Plan

An Agency Partner that Feels Embedded

Every nonprofit has different communications needs. Some teams need a steadier rhythm. Others need more strategic guidance, campaign support, or a higher-touch partner to help drive growth. Our three ongoing support tiers are designed to meet your organization where it is now and help you take the next step forward.

Every engagement is grounded in agreed monthly priorities based on your goals, so your team gets focused support.

Steady

For nonprofits that need reliable, professional communications support to stay consistent and visible.

Common Areas of Support:

Content planning & coordination

Email communications

Social media presence

Editing & content development

Light website updates

Periodic reporting

Best for:
Organizations with a solid foundation that need help maintaining key channels, producing quality content, and keeping communications on track without the demands of a more complex growth-focused strategy.

   

 

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Momentum

For nonprofits ready for more active communications support to build engagement and move key priorities forward.

Common Areas of Support:

Strategic planning & guidance

Campaign support & coordination

Email marketing & content development

Social media management & content creation

Storytelling & writing content

Reporting & optimization

Best for:
Organizations with growing communications needs that want a stronger strategic partner to help manage multiple priorities, support campaigns, and keep content moving with greater consistency and direction.

   

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Growth

For nonprofits with ambitious growth, fundraising, or visibility goals and needing a proactive partner.

Common Areas of Support:

Strategic advising & collaborative planning

Multi-channel content & creative support

Integrated email strategy

High-volume social content & channel optimization

Thought leadership & visibility support

Dynamic reporting, insights, & optimization

Best for:
Organizations that need a higher-touch communications and marketing partner to support faster-moving priorities, more complex initiatives, and broader visibility efforts.

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Popular Plan Add-Ons

Executive Communications

Fundraising Campaigns

Annual Report

PR & Event Promotion

Advertising Management

On-Site Content Colleciton

It is a joy to work with Ruby Brick. You are not just a contractor, but a valued member of the NLCA team providing thought leadership and guidance as we grow our social media presence. I genuinely thank you for partnering with the Alliance.

Michael Bryant

CEO, New Life Community Alliance

FAQS

Frequently Asked Questions

What's included in a retainer?

Each package includes a defined level of ongoing support across agreed communications priorities. Specific deliverables are shaped through a planning process and may vary based on your organization’s goals, seasonal needs, and package level.

Are there services not included in ongoing support?

Yes. If it's not something you do every month (or even every year), we scope these specialty projects separately. Examples of these types of services include: website rewrites, visual rebranding, messaging refresh, and large-scale video production. Some production costs also may not be included, such as paid ad spend and printing costs. 

What if we only need some of these services?

We do not only work on retainer. See our Services page for information about Strategy and Messaging projects, as well as Fundraising Campaign Intensives, which may be a great place to start! Of course, if you're interested in a custom retainer, we're happy to discuss and see where we may be able to support your team.

Is this an hourly retainer?

Our retainers are based on scope, level of support, and complexity rather than a set number of billable hours. We establish priorities together and deliver within the agreed package so the work stays focused, strategic, and aligned with your goals.

What if we need something outside our ongoing scope?

If new priorities come up, we’ll help determine the best next step: reprioritize within the current scope, add a monthly add-on, or create a separate project estimate.

Do you ever work with nonprofits with smaller budgets?

Each year, we worked with a limited number of Select Engagements, especially for clients with annual budgets under $3M. Please reach out and ask how to apply!

Let's Find the Right Fit

We’d love to learn more about your goals, priorities, and capacity and explore whether Ruby Brick is the right partner to support your team.

Start the conversation